6 Things Every Teacher Should Be Able to Do on The New Google Forms

September 14, 2015
As you know, Google has recently revamped several of its Drive services including Google Forms. This latter has particularly been redesigned to incorporate several of the features that were missing in the old form. We have already written a step by step guide to help teachers learn more about the different functionalities offered by the new Forms. Today, we are highlighting 6 more important things every teacher should be able to do on the New Google Forms. Check them out below.

1- Create a form from a spreadsheet in Google Sheets

You can easily create a form right from Google Sheets. Here is how to do it:

• While working with a spreadsheet, click the Insert menu and Form.
• A message will display at the top of the page notifying you that a new form has been created.
• To begin editing your form, click Add questions here in the message. Or, to get rid of this message and continue editing your spreadsheet, click Dismiss.

Note: If you dismiss this message, you can edit your form at any time by selecting the Form menu and Edit form. A new form will automatically be created. A new tab will appear at the bottom of your spreadsheet labeled “Form responses,”  where all responses to your form will be added.

2- Where to store form responses

The new Google Forms allows you to choose between two destinations where you can save your form responses. These are :
A-  New spreadsheet: when you choose this option, all the responses will be stored in a new separate spreadsheets in Google Sheets.
B- Existing spreadsheet: This enables you to store form responses in the same spreadsheet you are working on.
Here is how to access these two options:

• Open the form.
• At the top, click the Responses tab
• Click the More icon .
• Select Choose a response destination.
• Choose from the following destinations
• Click Create.

3- View Your Form’s responses

There are three ways you can view your form’s responses:
A- As a summary of responses: This one provides you with quick overview of your respondents answers. Here is how to access this feature:

• Open the form.
• At the top of the form, click the Responses tab.

B- Separate spreadsheet: This one directs you to the spreadsheet where your form’s responses are stored. Here is how to access this option:

• Open the form.
• At the top of the form, click the Responses tab.
• To view the responses in a spreadsheet, click the Spreadsheet icon .

C-Download responses as CSV: Using this option will allow you to download a copy of your form’s responses where you can access more details on them. Here is how to do it:

• Open the form.
• At the top of the form, click the Responses tab.
• Click the More icon .
• Choose Download responses (.csv).

4- Limit users responses

As the owner of a form, you can control how often users submit their responses. To stop users from submitting your form more than once, you need to choose the feature below:

• Open the form.
• At the top, click the Settings icon .
• Check the box next to Can only submit 1 response.

5- Stop collecting form responses

You can easily turn off the ‘ Accepting responses’ feature so your form will no longer receive any more responses. When you activate this feature, visitors to your form will see a new message informing them that the form does not accept any more responses. Here is how to do it:

• Open the form.
• At the top, click the Responses tab.
• Toggle "Accepting responses" from On to Off.
• When you've stopped accepting responses, you will see a message in the "Responses" tab that says "Not accepting responses".

6- Prevent respondents from leaving a question blank

This feature when turned on forces users to answer the question in the form  so no chance for having blank answers when you collect responses.

Source: Google Forms Help page.

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